As a supervisor (and former adult student), I have noticed that a certain group of students that study and work at the same time benefit from certain tools. Time is one of the most valuable things when trying to complete a thesis, work and handle your daily life simultaneously. Therefore, it might be valuable to use tools for raising the effectiveness and for deleting time-related barriers between the started and finished thesis.
Since my master’s thesis was about joining scrum and design thinking, I started to think about whether we could use sprints, tasks and dailies and offer students possibilities to work efficiently close to supervisors.
A scrum framework is familiar to many students working in software engineering. I took the liberty to join elements of scrum, coaching, and sparring, and as a result, we are now piloting Thesis Sprints at the Spectral Imaging Laboratory. The method offers tools for fluent thesis work.
In our sprints, we invite students to work in the office for a short period. Before joining the office, the student will plan the sprint’s goals and tasks and divide them into tickets. Each morning, we will meet and discuss the planned daily tasks. The student can ask for help at any time (since we spend time in the same office, and have lunch and coffee breaks at the same time; it is easy to ask small things that might take time in traditional email-based supervision). After each day, we spend a few minutes to retrospect and pay attention to what is accomplished and select the tickets for the next day. After the pre-agreed office time, we have the final retrospective, where we can discuss face-to-face the next steps. The last retrospective aims to help students to continue using tasks and tickets while performing tests and writing the thesis.
Summary of the Thesis Sprints. Feel free to test!
Planning
- Find a short time from students’ schedules. It can be 1 to 5 days.
- Ask the student to form a goal for the sprint. A goal finishes the sentence: “I wish to accomplish –A– When it is done, I can concentrate to –B–.”
- Ask the student to break goal A into smaller goals: 1, 2, …n. The result is an algorithm that tells which smaller goals accomplishes together the sprint goal A.
- Ask the student to break into tickets as small as possible. It does not matter if there are more tickets than time; those all will benefit the work.
- Ask students to classify tickets. In case of getting stuck, it is wise to have small tasks that require nothing demanding. Those are the way of keeping the work on the move. Instruct students to do those whenever they don’t know what to do. The other tickets are the ones the student will plan for the next day and perform one by one.
Sprint!
- First morning and each morning after that: A small daily meeting with the supervisor. The student will show today’s tickets, and the supervisor will advise if needed. Supervisor shares his/her daily schedules, so the student will know how to get immediate short advice if needed.
- During the day, student works for the tickets. The supervisors’ role is sparring, helping if needed and keeping up positive energy.
- Daily short retrospective – where we are now, acknowledge the done tickets and re-organise + select tickets for the next days.
- Repeat 1-3 until the last day.
- Last retrospective. Here is the place to say good work! Discussion over the remaining tickets, planning the thesis’s next steps (goal B) and how to achieve it. The ultimate goal is to clarify the rest of the steps needed for finalising the thesis and coach and encourage the student to work it through.
Lessons learned from Thesis Sprints
- It is easy to lose focus on another thing/idea/problem that arises in the middle of performing a ticket. Solution: Each new thing/idea/problem must be recognised, written down and added to the ticket/task list. After documentation, return immediately to the ongoing ticket.
- It is easy to lose focus and try to find the missing reference. Solution: Write your thoughts down and mark the missing citation. Do a ticket that says: find the missing reference.
- It is easy to lose focus and spend hours on figures. Solution: Draw as bad versions as possible (pen and paper, take a photo) and add it to a placeholder. Make a ticket to draw it better later on, and go back to your current ticket.
- If the student is completely stuck, a supervisor can help with the process and teach the student how to break the thesis into goals, tasks, tickets, etc. It helps, even if there is no time for an office sprint.
- Handwriting and drawing. There is no greater force than releasing the brain to think differently while the hand is drawing or writing. Use it!
- Remember to be positive and see the small accomplished tasks. Pay attention also to workload – we don’t want to see overworking.
- This method is easy and effective, it does not require much from the supervisor, (usually a short comment carries a long way), and the students work independently.